NECWEI Website Privacy Notice

Effective Date: 15 July 2025
Last Reviewed: –

At the National Employment Council for the Welfare and Educational Institutions (NECWEI), we are committed to protecting the privacy and personal data of all individuals featured on or interacting with our website. This notice explains how we manage personal information, including data submitted through our contact form and content published for lawful and official purposes.

1. What We Collect
We may collect and process the following types of personal data:

  • Names, job titles, and photos of NECWEI staff, stakeholders, or partners
  • Names, email addresses, and messages submitted via the website contact form

2. What We Display on the Website
We may publish the following:

  • Names, roles, contact numbers, and titles of employees and stakeholders
  • Official photos and event images
  • Work-related achievements and responsibilities

3. Purpose of Data Use and Publication

3.1 Contact Form and General Data Use
We use collected data to:

  • Respond to inquiries submitted via the website’s contact form
  • Promote transparency and engagement
  • Acknowledge contributions from staff and stakeholders

3.2 Purpose of Displaying Information
Published information helps us:
Inform stakeholders and the public about NECWEI’s operations

  • Recognize official roles and contributions
  • Uphold accountability and openness in line with our mandate

4. Lawful Basis for Processing
NECWEI processes personal data only when there is a lawful basis in accordance with the Cyber and Data Protection Act [Chapter 12:07]. This may include consent, legal or contractual obligations, public interest, or legitimate organisational purposes, provided such processing does not override individuals’ rights and freedoms.

5. How We Use Contact Form Data
When you submit a message through our contact form:
Your data is used only to respond to your inquiry or feedback

  • We do not use it for marketing
  • We do not share it with third parties without your explicit permission

6. How We Keep Your Data Secure
We take appropriate technical and organizational measures to protect your data, including:

  • SSL encryption (HTTPS)
  • Access restrictions on internal communication systems
  • Regular review and updating of website content

7. Your Data Protection Rights
If your personal information appears on this site, you have the right to:

  • Request access to the data we hold about you
  • Ask for correction or removal of inaccurate or outdated information
  • Withdraw your consent at any time

To exercise these rights, please contact our Data Protection Officer (see Section 10).

8. Data Retention

  • Contact form submissions are retained only as long as necessary to respond to your query—typically no longer than 12 months
  • Published content is reviewed periodically for accuracy and continued relevance

9. Keeping You Updated
We may update this Privacy Notice to reflect changes in our operations or legal obligations. Significant changes will be communicated on our website. Please refer to the “Effective Date” above to see when this notice was last updated.

10. Third-Party Links
Our website may contain links to external websites or applications that are not operated by NECWEI. These may include government portals, partner websites, or social media pages. Please be aware that their privacy practices may differ from ours. If you submit any personal data on such third-party platforms, your data will be governed by their respective privacy policies.
NOTE: We strongly encourage you to review the privacy policies of any third-party sites before submitting your personal information.

11. Our Contact for Privacy Queries
For any concerns or requests, please contact our Data Protection Officer at:
📧 dpo@necwei.co.zw 📞 +263 242 701632-3

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